Parental Leave, Military Service & Other Long Absences
Parental leave, military service, extended illness or training: record these periods as an absence type. This keeps the time balance frozen – the person builds up neither overtime nor undertime.
1. Create the absence types
Go to Profile → Absences and create the types you need with the plus icon (+). In Switzerland these are typically:
- Maternity leave – 14 weeks
- Paternity leave or leave for the other parent – 2 weeks
- Adoption leave – 2 weeks
- Care leave for a sick child or relative
- Military or civil service
- Illness and accident
You can also merge these into a single "Parental leave" type – depending on how granular you want your reports to be.
2. Record the period
Record the absence in the Working Hours tab via the calendar icon and then the plus icon (+). Select the absence type and the whole period – you can record several days at once.
Samay suggests the time per day based on the weekly working hours and the employment level.
✓ What this does
Absences count as worked time. Target hours and recorded time cancel each other out, so the time balance stays unchanged. The vacation balance is untouched as well, because only bookings on the absence type "Vacation" are deducted from it.
Reducing the vacation entitlement
If the vacation entitlement is reduced because of a long absence, adjust the value yourself under Team → Employees → Balance in the Vacation field. Samay does not reduce it automatically.
Unpaid leave
Unpaid leave is simply not recorded. It then produces undertime – which is intended, since no wage is paid during that period.
